The Annual General Meeting of the Dorset Group will be held at 2.00pm on Saturday 20 February 2021 by Skype.
IF YOU WISH TO ATTEND PLEASE CONTACT PENNY (details below) WITH YOUR SKYPE ADDRESS SO YOU MAY ADDED TO THE ATTENDANCE LIST.
Nominations for Officers and other Committee members should be sent, up to 14 days before the meeting - Friday 14 February 2021, with a nomination form to the Secretary: Mrs Penny Cleaver, “Dorlin”, Tom’s Field Road, Langton Matravers, Dorset. BH19 3HN .
Please obtain the nominee’s consent beforehand.
Forms may be printed from below, or from the Secretary, Penny Cleaver at email@example.com who will post you one.
Proposals for consideration from members under Any Other Business should be sent to the Secretary as detailed above, 21 days before the meeting - Friday 29 January 2021.
On the following page you will find important information about Nominations for election. Important Information · Additional copies of this Notice and Nomination Form will be available on the Group’s website – http://www.dorsethps.org.uk/ · If you are interested in assisting Committee, with Group activities, without being on Committee please speak to our Chairman Debbie Steel. · The formal Constitution of HPS Dorset Group is available on the Group’s website. Penny Cleaver (Hon Sec)
OFFICER AND COMMITTEE ELECTIONS In accordance with The Dorset Group’s Constitution, nominations are invited for: the Officers (Chairman, Secretary and Treasurer) and up to 9 Members of the Committee. Please note all these positions become vacant every year when all Officers and Committee Members stand down in accordance with the Dorset Group Constitution. Persons who have served on the Committee for a maximum of 3 consecutive years, or if necessary 5 years, without taking a year out may be nominated for election, only if the number of nominees is insufficient to bring the number on the Committee up to the maximum of 12. If vacancies remain after the election the committee has the power to co-opt any members of the Group onto the committee during the year. All Nominees must be paid up Members of both HPS National and the local Dorset Group. There is time to arrange to pay your annual fees by cash, cheque or direct debit, in advance of Nomination.
For your information the Current Officers and Committee Members are listed below.
Current OFFICERS and COMMITTEE MEMBERS until AGM 2021: Chairman – Debbie Steel, will have served for 4 years and would be willing to be nominated for re-election should nobody come forward. FOR A FINAL YEAR. Secretary – Penny Cleaver, has served for 2 years and is willing to be nominated for re-election. Treasurer – Richard Cooke, has served for 2 years and is willing to be nominated for re-election.
Committee Members Judy Spratley, Elaine Lofthouse have served for 2 years and under a year respectively, and are willing to be nominated for re-election. All of the existing committee members are willing to continue for a further year.
IF YOU ARE UNABLE TO ATTEND OR WOULD LIKE TO VOTE FOR/AGAINST THE NOMINATION OF COMMITTEE MEMBERS, OR THE PROPOSED CHANGE IN CONSTITUTION, PLEASE EMAIL PENNY AT LEAST 24 HOURS BEFORE THE MEETING